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4 Basic Requirements for Cosmetic Surgery Medical Records

Cosmetic Surgery Medical Records:

Medical records are a true record of the occurrence, progression, evolution, diagnosis, treatment process, and treatment outcomes of a patient’s disease. They serve as objective data for research, teaching, and legal purposes. Complete medical record information is not only an objective basis for evaluating medical quality, assessing the technical proficiency of doctors, and collecting original medical statistical data, but also strong evidence for medical inquiries, disputes, and legal controversies. Therefore, healthcare professionals must write medical records with a serious and responsible attitude, using a scientific and rigorous style.

Basic Requirements for Cosmetic Surgery Medical Records
Basic Requirements for Cosmetic Surgery Medical Records

(1) Inquiry and Recording of Medical History:

When writing cosmetic surgery medical records, in addition to following the sequence of general medical record collection, emphasis should be placed on the patient’s past cosmetic surgery history. This includes details such as the methods, timing, outcomes, and satisfaction levels of previous surgeries. It is also important to document any surgical contraindications, history of drug allergies, family history of congenital deformities and genetic diseases, tendency for scar hypertrophy, coagulation function status, and menstrual history.

For individuals seeking cosmetic surgery, it is crucial to understand their motivation for the procedure, their assessment of facial dissatisfaction and the psychological burden it causes, the opinions of their family members regarding the surgery, and their expectations for the surgical outcomes. This information helps determine the suitability of the surgery.

A thorough and detailed physical examination before cosmetic surgery
A thorough and detailed physical examination before cosmetic surgery

(2)Preoperative Examination:

A thorough and detailed physical examination before cosmetic surgery is essential for all recipients to rule out systemic diseases that may impact the surgery and identify any contraindications. For elderly patients, special attention should be paid to assessing their physical ability to undergo the procedure. Specialized examinations should aim to be comprehensive and meticulous, with a full understanding of the causes, locations, degrees, ranges, and nature of local defects, as well as their potential impact on function and the overall health of surrounding tissues.

In addition to the standard three examinations for minor surgeries, it is advisable to consider conducting necessary tests such as an electrocardiogram and coagulation function tests. For major or medium-sized surgeries, beyond the basic examinations mentioned, it is crucial to conduct assessments of the functions of vital organs.

(3) Medical Audio-Visual Records:

Before cosmetic surgery, medical photography should be conducted to visually document the location, extent, and severity of defects in an objective, accurate, comprehensive, and focused manner. In special cases, it may be necessary to capture the dynamic pre-and post-surgery situations, including doctor-patient interactions and the surgical process, through live video recordings.

(4) Other Contents:

Other documentation should adhere to the standards of surgical medical records. This includes hospital records, discharge summaries, progress notes, preoperative assessments, surgical approval plans, informed consent forms, records of doctor-patient communication, surgical logs, nursing reports, and medical orders. All entries should be recorded truthfully, objectively, accurately, and promptly. Additionally, all test and examination reports should be neatly pasted in chronological order.

Medical Records In the United States

In the United States, Medical Records typically encompass a comprehensive range of information that is critical for the continuity of patient care, legal purposes, and research. The contents of medical records can vary depending on the healthcare provider and the specific services rendered, but generally include the following elements:

Medical Records In the United States
Medical Records In the United States
  1. Demographic Information: This includes the patient’s name, date of birth, gender, race, ethnicity, contact information, and emergency contact details.
  2. Medical History: A detailed account of the patient’s past and current medical conditions, including chronic illnesses, previous surgeries, allergies, and family medical history.
  3. Medications: A list of all medications the patient is currently taking, including prescription drugs, over-the-counter medications, vitamins, and supplements. This also includes information on dosage, frequency, and any known reactions or interactions.
  4. Immunizations: Records of all vaccinations and immunizations the patient has received, including dates and types of vaccines.
  5. Allergies and Adverse Reactions: Details on any known allergies or adverse reactions to medications, foods, or other substances.
  6. Social History: Information on the patient’s lifestyle, including smoking and alcohol use, employment, and any relevant social factors that may impact health.
  7. Family History: Details on the medical conditions that run in the patient’s family, which can help in diagnosing and treating certain genetic diseases.
  8. Clinical Notes: These are detailed notes from healthcare providers, including physicians, nurses, and specialists. They document visits, consultations, examinations, diagnoses, treatment plans, and progress notes.
  9. Diagnostic Reports: Results from various diagnostic tests and procedures, such as laboratory tests, X-rays, MRIs, CT scans, and pathology reports.
  10. Operative Reports: Detailed accounts of any surgeries or invasive procedures, including the reason for the surgery, the procedure itself, and post-operative findings.
  11. Consultation Reports: Reports from specialists or consultants who have seen the patient, detailing their findings, recommendations, and treatment plans.
  12. Discharge Summaries: Summaries of a patient’s hospital stay, including the reason for admission, the course of treatment, and the patient’s condition at discharge.
  13. Advance Directives: Any documented preferences the patient has regarding end-of-life care, including living wills, durable power of attorney for health care, and do-not-resuscitate (DNR) orders.
  14. Mental Health Records: For patients receiving mental health services, these records include assessments, treatment plans, progress notes, and any related documentation.
  15. Billing and Insurance Information: Details on the patient’s insurance coverage, billing codes, and payment records.

These records are maintained by healthcare providers and are subject to strict privacy laws, such as the Health Insurance Portability and Accountability Act (HIPAA), which protect the confidentiality of patient information.

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